To request assignment to a DE course that has already been taught in a specific DE modality, follow instructions on the Course Assignment Form. Here's an overview of the steps.
1. On the Course Assignment Form, faculty members should complete page 1 with their faculty info and the proposed course info. On page 3, in the Faculty Development section, if this is their first time developing a DE course, faculty should check off whether they prefer release time or compensation.
2. Faculty should attach a copy of their course outline course to the proposal.
3. Faculty should make a copy of pages 1 and 2 for their records, then send a copy of page 1 to OIT so they can keep track of all requests in the event paperwork is lost.
4. Next, faculty should submit their proposals to their department/area DE committee or—in the absence of a committee—to their chair or area supervisor for approval. If the committee or chair does not approve the assignment, they must provide a written rationale.
5. If the chair/committee does approve the assignment, the chair should forward the complete proposal to the campus technology administrator for a signature, who will then forward it to the campus dean. Once the campus dean signs, he or she will forward the completed Course Assignment Form to the college Distance Education Committee (DEC), via OIT, for review.
6. DEC will take a formal vote on the Course Assignment proposal and make a record of the number of votes for, against, and abstaining.
7. If approved by DEC, faculty will be contacted by OIT for training, certification, and a assignment to a peer DE mentor (OIT will complete page 3 of the form).
To propose a course that has never been offered before in a specific DE modality, complete the Course Development Form. Here's an overview of the steps:
1. On the Course Development Form, faculty members complete page 1 with their faculty info and the proposed course info. On page 2, they should write their rationale for offering this specific course in their chosen DE modality. On page 4, if this is their first time developing a DE course, faculty should check off whether they prefer release time or compensation.
2. Faculty should attach their course outline to the proposal, then make a copy of pages 1 and 2 for their records, and send a copy of page 1 to the Office of Instructional Technology (OIT) so they can keep track of all requests in the event paperwork is lost.
3. Faculty should notify their academic chair/area supervisor of their proposal. If their department or area has a DE committee, the proposal should go to this committee in keeping with the committee’s timelines. The committee will vote on the proposal and record the results on page 3. If their department or area does not have a DE committee, faculty should ask that their proposals are placed on a department meeting agenda and are distributed to all department members. At the meeting, the faculty member should be allowed to present their proposal, then the chair must ask for and record the results on page 3.
4. Once the course is approved by the entire department or by the department/area DE committee, the academic chair or area supervisor must sign the form, then notify the appropriate chairs/supervisors on other campuses. The chair must attach a copy of this notification to the proposal.
5. The chair should next submit the complete proposal to the campus technology administrator. After signing, the tech administrator should forward it to the campus dean who, after signing, will then forward the proposal to the college Distance Education Committee (DEC), via OIT, for review.
6. If approved by DEC, faculty will be contacted by OIT for training, certification, and assignment to a peer DE mentor (OIT will complete page 4 of the form).
